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How to Outwit E-Junk Thugs

January 24, 2012 By Emily

by Emily Barnes

As long as you are a participating member of an electronic mail service, you are going to get it. Unless you have a team of highly aggressive e-cops patrolling your e-premises and taking down the bad e-guys before they reach your desktop, you are going to get e-junk. Get used to it. But, rather than let e-junk rain on your e-motions, take charge! You really can outwit e-junksters, electronic mail thugs. Here are five actions to take starting now:

  1. Set-Up A Junk Room. Many internet service providers allow users to have multiple mailboxes. Use one of them exclusively for receiving junk e-mail. Create an e-junk mailbox and use it exclusively to surf the internet, register at web sites, engage in discussion groups, or have online information sent to you. Conduct all of your “public” activity only from the protection of this junk mail control center. When lurkers grab your e-junk screen name while you browse, they will get a first-class seat in your junk room! Now, how cool is that? (If your primary mailbox is already inundated with junk e-mail, make it your junk room and create another address for controlled use.)
  2. Never Open E-Junk. Sometimes spam mail contains an HTML code that, when the e-mail is opened, returns a message to the originating server saying the addressee’s account is active. In such cases, additional e-junk is guaranteed to follow. For this reason, it is better to delete e-junk than to open it. Some senders invite you to “Unsubscribe,” another way to “register” you for more junk mail. Avoid this by simply deleting the e-mail before opening it.
  3. Always Delete E-Junk. Spammers attempt to get you to open their e-junk by using subject lines that suggest they know you: “Remember Me.” They pretend to respond to a query you never made, “Here’s the information you requested.” Your choices are to delete, delete, delete all of it or suffer the consequences of opening it.
  4. Rule Your Junk-Free Mailbox. Make your e-junk mailbox the decoy for all of those e-thugs lurking in the shadows, for folks sending lots of e-jokes, for everything unrelated to your important business or personal matters. Browse it occasionally, read the funnies, scan it for relevant information, and feel your power when you delete the trash that is sure to accumulate there.
  5. Expose E-Junksters. Every once in awhile you will dislike seeing the same old no-good thugs passed out in your junk room. Go ahead and turn them over to the e-cops. One very proactive authority is the Mail Abuse Prevention System (MAPS www.mail-abuse.org) which has a database that lists internet service providers who allow their members to send unsolicited mail or to profit from having it sent. Subscribers to MAPS can block traffic from offending ISPs listed in the database. Another resource is SpamCop, www.spamcop.net, which offers free and paid spam reporting and prevention services. If you register for these services, remember to do it from your junk mail control center. You cannot be too careful.

These five steps create a handy acronym for controlling your e-junk. Without looking back, what is it?

First, let’s review: If you really want to outsmart e-thugs, you will need at least two e-mailboxes. Use one as the waiting room for strangers and the other as the waiting room for people you know. Surf only from your junk box, delete junk mail without opening it and report e-thugs as often as possible. You can control e-junk! Now, the acronym: SNARE. That’s right. Snare e-junksters; turn’em in!

© Emily Barnes 2004

Filed Under: Articles, Emily Barnes, Workload Management/Personal Efficiency Tagged With: e-junk, emily barnes, outwit

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Marsha Hughes-Rease - Senior Associate

After fifteen years of coaching and consulting experience and over twenty five years of leadership experience at different organizational levels, Marsha Hughes-Rease partners with senior leaders and managers to address what she calls “swamp issues”, those really messy and complex challenges that can greatly diminish productivity, stakeholder satisfaction, financial performance and personal effectiveness in any organization.

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Ira Chaleff is the founder and president of Executive Coaching & Consulting Associates. He has been named one of the top 100 leadership thinkers by Executive Excellence Magazine. He practices the high-stakes art of helping talented people prepare for and succeed in senior level roles. Whether working in the public sector with Senior Executive Service leaders or in the private sector with CEOs and leadership teams, he brings clarity to core success issues, and provides savvy and supportive guidance in tackling them.

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Beverly Jones helps executives bring new productivity to their organizations, and works with professionals to restructure and re-energize their work lives. Throughout her varied career, Bev has engaged in leadership and change management activities, and today she coaches accomplished professionals and executives who want to become more effective. Bev’s current and recent coaching clients include attorneys, other professionals and small business owners, and also executives with university systems, with a national laboratory, and with a major brokerage firm.

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Mandeep Singh - Senior Associate

Mandeep partners with leaders who want to bring their own vision and passions into service for the world. This necessarily means deep inner work – increasing self-awareness and personal mastery, taking ownership and accountability, and expanding the ability to influence people and networks from within the system. While this may sound like hard work, in practice it tends to be completely natural, energizing, satisfying and fun. “Serious” and “impactful” are not correlated. Mandeep’s natural style is gentle, and his clients and he tend to forge long term, easy, trusted partnerships.

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Rosa Maria Barreiro - Strategic Management & Human Resources Consultant

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Kari Uman, Senior Associate of Executive Coaching & Consulting Associates in Fairfax, VA, has more than twenty-five years’ experience as a coach, consultant, and trainer. Her particular experience and interest in gender issues, and their impact on relationships and performance, enables her to help individuals change behaviors that are undermining their best efforts.

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David Grau - Senior Associate

David Grau is an executive and leadership coach in Bethesda, MD, with an in-depth consulting background in organization development and change management. He has over 17 years of coaching and consulting experience in the corporate, government, and non-profit sectors. He has particular abilities in assisting executives in identifying and making maximum and appropriate use of their strengths and identifying their opportunities for increased effectiveness as a leader.

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To organizations and individuals adjusting to recent, current or anticipated change, Emily Barnes brings the strategic focus and competencies gained during fifteen years of diverse experience with various leadership, relationship, performance and communication challenges. A consultant and strategy coach, Ms. Barnes helps clients create and implement new success strategies.

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